Creating the perfect volunteer coordinator job post | Track It Forward

Creating the perfect volunteer coordinator job post

Your volunteer coordinator job post can either stand out as a place to work for, or can blend in with every other similar job post out there. If you want to attract the right coordinator for the job, it’s not only about the qualifications, you also need to show that your organization has character, is fun, but also has plenty of opportunities for growth.

We'll walk through how to write each part of the volunteer coordinator job post, including the job description, responsibilities, skills needed and salary expectations. Then we'll provide a detailed example of a volunteer coordinator job post (below) that you can get ideas from.

Job Description

The volunteer coordinator job description is like the cover of a book, everyone knows not to judge it, but yet they all still do. You can almost call it your sales pitch to your candidate. You need to grab their attention and keep it throughout. Like this one:

"When you become the Volunteer Coordinator, you become a superhero, joining the likes of Peter Parker and Bruce Wayne. Your VC-senses will tingle when you see staff in need, and you’ll know what to do to solve the problem. When the Executive Director comes up with a brilliant idea (all her ideas are brilliant… smile and nod…) to serve our community, but it requires an army of passionate people, she will shine the VC-signal into the night’s sky, searching for you, the hero who can assemble the volunteer forces. When you become the VC, your life as a mere civilian is over. Are you ready for this?"

Bloomerang.com

Heck yeah! Who wouldn’t want to apply for this job for a shot to be a superhero?

Role and Responsibilities

Afterward, comes the list of the volunteer coordinator’s responsibilities. Whether managing volunteers is part of a larger role or their sole focus, keep this list to the point and focused on the primary responsibilities. Just because they may have 20 different things to do every day, don’t create a list of 100 tasks. If the candidate is already overwhelmed just by reading your list of responsibilities, they probably won’t be interested in reading any further.

Skills and Abilities

Next, it’s time to focus on the key skills and abilities that your future volunteer coordinator needs to have in order to successfully do this job. We have an extensive list further in this article of all the skills and abilities necessary for the job, feel free to use them! Some volunteer coordinator skills may be similar to any other job, such as interpersonal skills and communication skills, however, keep in mind, it’s just as important to have the ability to deal with a diverse range of people, be patient and have a positive attitude.

Education, Experience, and Salary

The last part can be fairly brief, which is the volunteer coordinator salary range and education/experience. Volunteer coordinators typically are responsible for high-level activities with supervisory responsibilities, so most organizations require a Bachelor’s degree at a minimum and 2 years of experience in a nonprofit setting. The salary depends on a variety of things including education, certifications, and the number of years spent in the profession. However, in 2018 (when this article was written) the US National average salary for a volunteer coordinator was around $37,613/year. To see this average depending on the city you’re in, your experience and skill level visit this page on www.payscale.com.

Last, but not least, make sure that you provide information about how and where to apply, where to submit a resume, and who to contact for follow up.

 

Volunteer Coordinator Job Posting Sample Template

Here’s a sample post of a volunteer coordinator job. Feel free to borrow anything you’d like when creating yours!

Job Description:

When you become the Volunteer Coordinator, you become a superhero, joining the likes of Peter Parker and Bruce Wayne. Your VC-senses will tingle when you see staff in need, and you’ll know what to do to solve the problem. When the Executive Director comes up with a brilliant idea (all her ideas are brilliant… smile and nod…) to serve our community, but it requires an army of passionate people, she will shine the VC-signal into the night’s sky, searching for you, the hero who can assemble the volunteer forces. When you become the VC, your life as a mere civilian is over. Are you ready for this?

Responsibilities:

  • Promote volunteering (internally and externally) through recruitment and publicity strategies and campaigns
  • Organize profile-raising events to attract new volunteers
  • Work with social, civic and local organizations to develop partnerships, where appropriate, to develop and/or utilize volunteers
  • Implement a screening process for potential volunteers according to accepted screening standards and practices
  • Interview potential volunteers to determine if they are a good fit for the organization
  • Develop and implement training programs for all volunteers
  • Create and distribute information regarding volunteer policies and procedures
  • Manage communication among volunteers and between an organization and its volunteers, in order to share news, progress, and available positions
  • Communicate frequently with volunteers to ensure they are satisfied and well-placed
  • Assist with conflict resolution among clients, staff, and volunteers according to established procedures
  • Meet with volunteers to assess their progress and satisfaction, as well as to conduct performance evaluations or skills audits
  • Cultivate a positive and supportive atmosphere by recognizing volunteer efforts and assisting volunteers with their own endeavors
  • Celebrate volunteering by nominating volunteers for awards and organizing celebration events
  • Develop program goals and policies
  • Maintain a database of volunteers and projects and tracks metrics
  • Monitor and evaluate activities and write reports for funders and trustees
  • Manage budgets and resources, including the reimbursement of expenses
  • Generate income, write funding bids and raise funds to make projects sustainable

 

Skills

  • Interpersonal skills
  • Communication skills
  • Computer skills
  • Relationship building
  • Conflict Resolution
  • Adaptability
  • Organization
  • Teamwork
  • Management Skills
  • Leadership
  • Decision making
  • Ability to motivate
  • Event planning & scheduling
  • Collaboration skills
  • Time management


Education/experience

  • Bachelor’s degree in:
    • Human Resource Management
    • Business Management
    • Event Management
    • Social Studies
    • Or other related fields
  • (Required) Minimum 2 years experience in
    • Nonprofit work
  • (Optional) Other Experience
    • Recruitment
    • Volunteer work
    • Management
    • Event planning

 

Starting Salary Range

The starting salary for this position is starting at $35,000  with opportunities to increase annually.

Don't forget to read our next article about the best places to post volunteer coordinator job opportunities!