Volunteer check in kiosk allows volunteers to check in and automatically logs hours | Track It Forward

Volunteer check in kiosk allows volunteers to check in and automatically logs hours

Written by James McBryan


We're happy to announce that the volunteer check-in kiosk is now available with Track it Forward!

Who it's for:

The volunteer check-in kiosk is perfect for any organization that needs their volunteers to check in and check out as they arrive and leave their organization. It is for the organizer who doesn't want to create and manage daily paper check-in sheets, they don't need volunteers to sign up in advance, and they also want to know who is on-site at all times. This is the perfect solution for someone who needs an easy implementation, who can set it and forget it!


What it does:

  • Allows volunteers to check in and check out: Track it Forward never had anything like this before. But now, you can have volunteers check in when they arrive at your location and check out when they are ready to leave.
  • Logs hours automatically: When volunteers check out, Track it Forward will automatically calculate the number of hours and minutes that the person volunteered for.  Those hours can be automatically submitted to the volunteer's personal timesheet, or they can go into the approval queue - it's your choice!
  • Registers new volunteers on the spot: If you have a new volunteer that arrives at your organization and they are not registered, they can easily set up their profile with a few easy steps, sign in and are on their way to logging hours. 
  • Shows you which volunteers are currently checked in: If there is ever an emergency, you can easily access the check in sheet to view who is currently signed in and onsite, as well as who was there earlier in the day and is now checked out. 


Why it's a better solution:

  • No new equipment necessary: Traditional kiosk systems are expensive, but this one doesn't require anything special. The Track it Forward volunteer check in app is available on the cloud, so you can access it on a tablet, a desktop computer,  a mobile device or all of the above. 
  • Everything is done in one spot: Not only do you have record of when your volunteers checked in and checked out, but their hours are automatically logged for them all on one platform. You don't have to spend time calculating or transferring hours from a paper sheet, a calendar sign up, or any other system, we've automated the whole process for you. Of course, if you'd like to double check the submissions, turn on approvals so you can review the check ins before they are added to a volunteer's timesheet. 
  • No need for sending out reminders: Gone are the days of trying to get volunteers to track their hours! If your volunteers use paper sign in sheets or have to log completed hours after they've volunteered, then you probably spend a good amount of time chasing down volunteers and blowing them up with emails reminding them to log their hours. You can now avoid all of that hassle.
  • No more paper storing and reading bad handwriting: How tedious and wasteful is it to maintain piles of sign in sheets!? In this day and age, there are better, more cost effective and easy to implement solutions available, such as this one. 


We've been really excited to roll out the volunteer check-in kiosk and we hope your organization can save time, save money, and save the headache by utilizing this new feature. Contact our support team if you have any questions, would like to learn more about how this works, or if you have any suggestions on how this can be improved. Any feedback is always good feedback!