Event Sign Up Sheet | Track It Forward

Holiday Faire 2025
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Sunday, November 16 2025

For this one day, the TRCCS campus is transformed into a festive, holiday village. The faire is a gathering of local craftspeople selling their wares with other features like crafting, a kids-only store, entertainment, games, bake sale, snacks, treats, and soup. It's a fun event for the whole family!

This event serves not only as a fundraiser for each class's 8th grade trip fund, but it also is a great way to show the general public the special place we all get to call our school. Starting in 4th grade, students can also sign up for volunteer shifts that support their class. Sign yourself up for a shift at the same time, or plan to shop while your student volunteers. Some shifts like fire tending and bake sale monitors allow for little ones in-tow. See specific duties below for more details.

This is a whole-school effort so we need and appreciate your help! Thank you!

8:30am - 4:30pm
PR&F Committee Member: Event Supervisor
Assist vendors and address misc. issues
0 / 1
  ↳
PR&F Committee Member: Vendor Coordinator
Direct & Manage Vendors
0 / 1
9:00am - 11:00am
Day-Of Setup
Assist vendors, setup tables, give map/schedule to each vendor.
0 / 3
9:30am - 4:30pm
PR&F Committee Member: TRCCS Store Supervisor
Open TRCCS Store, setup payment systems & cash, oersee operations of TRCCS Store, Track Merchandise,
0 / 1
10:00am - 11:00am
1st/2nd/3rd Families: Bake Sale Set up
Set Up Bake Sale tables, baked goods, signage, and donation jar.
0 / 1
10:00am - 11:30am
1st/2nd/3rd Families: Greeter/Ticketing
Stand at welcome tent, approach cars as they pull in, and sell tickets and VIP passes. Answer questions. Outfitted with radio and cash apron.
0 / 2
10:00am - 12:00pm
PR&F Committee Member or Staff: School Store Cashier
Assist Customers, track purchases, make change.
0 / 1
  ↳
TRCCS School Store Cashier
Assist Customers, track purchases, make change.
0 / 1
10:00am - 4:00pm
PR&F Committee Member: Walking Vendor Supervisor
Set up vending area. Assist walking vendors, outfit with correct gear, cash, and merchandise as needed. (6th graders)
0 / 1
  ↳
PR&F Committee Member: Crafts Supervisor
Manage the setup of craft room in Becker Lodge. Ensure all supplies are present and stations for crafting are setup. Train students volunteer how to do crafts.
0 / 2
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PR&F Committee Member: Greeter/Ticket Seller Supervisor
Supervise ticketing volunteers. Get ticketers outfitted with cash aprons, radios, maps, gnome hats, and VIP passes and setup at station. Carry radio. Print more maps and get change for volunteers as needed.
0 / 1
10:30am - 12:00pm
5th Grade Parent: Kitchen Help
Serve soup and help with setup
0 / 1
  ↳
7th Grade Student/Parent: Kids Craft Helper
Help with day-of setup. Work side by side with kids to make crafts. An expert in the craft will be there at the beginning of your shift to provide a quick training.
0 / 4
  ↳
Parent/8th Grader/Alumni: Popcorn, Hot Cocoa, & S'mores
Make popcorn and hot chocolate continuously. Sell items and put stickers on VIP passes.
1 / 2
10:30am - 4:30pm
PR&F Committee Member Kids-Only Store Supervisor
Oversee the startup, supervise 4th graders as they assist shoppers and make change, oversee tear down
0 / 1
10:45am - 12:00pm
Fire Tender
Get fire outside of Shaw Cabin going and tend throughout shift. Must be an adult but can be accompanied by supervised kiddos.
0 / 1
11:00am - 12:00pm
4th Grader: Kids-Only Store Cashier
Assist shoppers with their purchases. Add total. Make change
0 / 2
  ↳
6th Grader: Walking Vendor
Walk around outside in costume and sell shoppers snack items. Make change and interact with shoppers.
0 / 2
  ↳
8th Grader/Alumni: Pocket Person
Walk around campus wearing a cape filled with Trinkets. Approach shoppers and ask to "play." Collect money and make change.
0 / 1
11:30am - 1:00pm
1st/2nd/3rd Families: Greeter/Ticketing
Stand at welcome tent, approach cars as they pull in, and sell tickets and VIP passes. Answer questions. Outfitted with radio and cash apron.
0 / 2
11:45am - 1:00am
5th Grade Parent & Student: Soup Cashier
Add food totals. Make change. Could be parent/student team (2 available spots are the parent/student team).
0 / 1
12:00pm - 1:00pm
4th Grader: Kids-Only Store Cashier
Assist shoppers with their purchases. Add total. Make change.
0 / 2
  ↳
6th Grader: Walking Vendor
Walk around outside in costume and sell shoppers snack items. Make change and interact with shoppers.
0 / 4
  ↳
8th Grader/Alumni: Pocket Person
Walk around campus wearing a cape filled with Trinkets. Approach shoppers and ask to "play." Collect money and make change.
0 / 1
12:00pm - 1:30pm
5th Grade Parent: Kitchen Help
Serve Soup
0 / 2
  ↳
7th Grade Student/Parent: Kids Craft Helper
Work side by side with kids to make crafts. An expert at the craft will be there in the beginning of your shift to provide a quick training.
0 / 4
  ↳
Parent/8th Grader/Alumni: Popcorn, Hot Cocoa, & S'mores
Make popcorn and hot chocolate continuously. Sell items and put stickers on VIP passes.
0 / 2
  ↳
Fire Tender
Tend fire outside of Shaw Cabin. Must be an adult but can be accompanied by supervised kiddos.
0 / 1
12:00pm - 2:00pm
PR&F Committee Member: Food Service Supervisor
Work with CWES kitchen staff to lead volunteers in final soup preparations, set up vending area, put up signs, etc.
0 / 1
  ↳
PR&F Committee Member or Staff: School Store Cashier
Assist Customers, track purchases, make change.
0 / 1
  ↳
TRCCS School Store Cashier
Assist Customers, track purchases, make change.
0 / 1
1:00pm - 2:00pm
4th Grader: Kids-Only Store Cashier
Assist shoppers with their purchases. Add total. Make change.
0 / 2
  ↳
5th Grade Parent & Student: Soup Cashier
Add food totals. Make change. Could be parent/student team (2 available spots are the parent/student team).
0 / 1
  ↳
6th Grader: Walking Vendor
Walk around outside in costume and sell shoppers snack items. Make change and interact with shoppers.
0 / 4
  ↳
8th Grader/Alumni: Pocket Person
Walk around campus wearing a cape filled with Trinkets. Approach shoppers and ask to "play." Collect money and make change.
0 / 1
1:00pm - 2:30pm
1st/2nd/3rd Families: Greeter/Ticketing
Stand at welcome tent, approach cars as they pull in, and sell tickets and VIP passes. Answer questions. Outfitted with radio and cash apron.
0 / 2
1:30pm - 3:00pm
5th Grade Parent: Kitchen Help
Serve Soup/Dishwasher
0 / 1
  ↳
7th Grade Student/Parent: Kids Craft Helper
Work side by side with kids to make crafts. An expert at the craft will be there in the beginning of your shift to provide a quick training.
0 / 4
  ↳
Parent/8th Grader/Alumni: Popcorn, Hot Cocoa, & S'mores
Make popcorn and hot chocolate continuously. Sell items and put stickers on VIP passes.
0 / 2
  ↳
Fire Tender
Tend fire outside of Shaw Cabin. Must be an adult but can be accompanied by supervised kiddos.
0 / 1
2:00pm - 3:00pm
4th Grader: Kids-Only Store Cashier
Assist shoppers with their purchases. Add total. Make change.
0 / 2
  ↳
5th Grade Parent & Student: Soup Cashier
Add food totals. Make change. Could be parent/student team (2 available spots are the parent/student team).
0 / 1
  ↳
6th Grader: Walking Vendor
Walk around outside in costume and sell shoppers snack items. Make change and interact with shoppers.
0 / 4
  ↳
8th Grader/Alumni: Pocket Person
Walk around campus wearing a cape filled with Trinkets. Approach shoppers and ask to "play." Collect money and make change.
0 / 1
2:00pm - 4:00pm
PR&F Committee Member or Staff: School Store Cashier
Assist Customers, track purchases, make change.
0 / 1
  ↳
TRCCS School Store Cashier
Assist Customers, track purchases, make change.
0 / 1
2:30pm - 4:00pm
1st/2nd/3rd Families: Greeter/Tickting
Stand at welcome tent, approach cars as they pull in, and sell tickets and VIP passes. Answer questions. Outfitted with radio and cash apron. Volunteers may stop selling tickets up to an hour before the event ends, and begin packing things up and return them to the office deck.
0 / 2
3:00pm - 4:00pm
4th Grader: Kids-Only Store Cashier
Assist shoppers with their purchases. Add total. Make change.
0 / 2
  ↳
5th Grade Parent & Student: Soup Cashier
Add food totals. Make change. Could be parent/student team (2 available spots are the parent/student team).
0 / 1
  ↳
6th Grader: Walking Vendor
Walk around outside in costume and sell shoppers snack items. Make change and interact with shoppers.
0 / 2
  ↳
8th Grader/Alumni: Pocket Person
Walk around campus wearing a cape filled with Trinkets. Approach shoppers and ask to "play." Collect money and make change.
0 / 1
3:00pm - 4:15pm
Fire Tender & Cleanup
Tend fire outside of Shaw Cabin. Must be an adult but can be accompanied by supervised kiddos. Put fire out and at end of faire and cleanup up any supplies or trash.
0 / 1
3:00pm - 4:30pm
5th Grade Parent: Kitchen Help
Serve soup/dishwasher/clean up
0 / 3
  ↳
7th Grade Student/Parent: Kids Craft Helper
Work side by side with kids to make crafts. An expert in the craft will be there at the beginning of your shift to provide a quick training. Help with cleanup.
0 / 4
  ↳
Parent/8th Grader/Alumni: Popcorn, Hot Cocoa, & S'mores
Make popcorn and hot chocolate continuously. Sell items and put stickers on VIP passes. Help with cleanup.
0 / 2
4:00pm - 5:00pm
Sunset Lodge Clean-up
Put tables/chairs back in place, sweep, take down decorations
0 / 4
  ↳
PR&F Committee Member/Staff: TRCCS Store Pack Up
Put away unsold merchandise, load in a vehicle, take down decorations, fold tablecloths. Sunset Lodge
0 / 3
  ↳
Craft Room Clean-Up
Pack up craft supplies, put tables/chairs back, sweep, load boxes into a vehicle. Becker Lodge.
0 / 2
  ↳
Kids-Only Store Tear Down
Pack up kids-only store items: put stuff in boxes, load into a car, put furniture back into classrooms, sweep. Donate to thrift store.
0 / 2
4:00pm - 5:30pm
Classroom/Campus Clean Up
Take down signs and decorations, put away tables & chairs, return campus and classrooms to their original state.
0 / 10
Contact the event organizers: Giombetti