Event Sign Up Sheet | Track It Forward

Blessing of the Beer Festival

Saturday, October 22 2022

Blessing of the Beer Festival on Saturday, October 22. Event runs 12 PM to 6 PM. We hope to host 500-1000 people from the St. John's Parish and School family and the wider community for a celebration that mingles the spirit of Oktoberfest and Blessing of the Fleet! This even will require a significant volunteer presence. Thank you in advance for your support!

Volunteers will receive free non-drinker admission to the event outside of their shifts. Volunteers who wish to purchase regular admission tickets may do so at a reduced rate on site; however, volunteers working the medical tent may not drink before their shifts. All other volunteers who attend the event prior to their shifts are expected to exercise discretion and be prepared to responsibly execute their volunteer duties at the assigned time.

Qualifications required for specific volunteer positions:
Kids Game Attendant - must be complete with Virtus Training
Medical Tent - must be a doctor, nurse, or EMT

Parking for volunteers:
Parking spaces for volunteers will be available on Dillow Farm Ln (across St. John's Road from the main entrance to the Parish grounds). Additional volunteer parking information is available in the attached pdf titled "BOTB Volunteer Check In and Parking Info." To the maximum extent possible, volunteers should carpool or arrange to be dropped off and picked up.

Volunteer day of check in information:
Expect to check in at the event admin tent by your shift start time. See the attached pdf titled "BOTB Volunteer Check In and Parking Info" for a map of the event with the admin tent location.

8:00am - 12:00pm
Set Up
Assist with general event set up.
5 / 5
Full
10:30am - 3:00pm
Kids Game Attendant (request middle school / high school students for this role)
Set up kid's game area and staff kid's game area. Must be complete with Virtus training.
7 / 8
11:00am - 2:30pm
Medical Tent
Set up and staff medical tent. Healthcare professionals only.
2 / 2
Full
11:00am - 3:00pm
Check In and Sales
Assist with setup, particularly in check in and sales area. Staff check in and sales area during event.
8 / 8
Full
  ↳
Event Support (request parent or middle/high school student)
Maintain ice at beer tents and regularly remove trash in festival area to SJS dumpsters. Conduct other logistics duties as required.
5 / 5
Full
  ↳
Parking Attendant
Assist with event set up and then serve as parking attendant.
4 / 8
  ↳
Beer Tent Staff
Expect two volunteers to assist each beer vendor. Pour and serve beer plus other help as needed.
12 / 12
Full
  ↳
Water Tent Staff
Sell water and extra drink tickets. Expect to be filled by Knights of Columbus.
2 / 2
Full
2:00pm - 6:30pm
Medical Tent
Staff and break down medical tent. Healthcare professionals only.
2 / 2
Full
2:30pm - 6:30pm
Kids Game Attendant (request middle school / high school students for this role)
Staff kid's game area and break down kid's game area after event.
6 / 8
  ↳
Parking Attendant
Serve as a parking attendant until parking lot is clear and then assist with general event clean up.
3 / 8
  ↳
Check In and Sales
Staff check in and sales area during event. Assist with clean up after the event.
2 / 8
  ↳
Beer Tent Staff
Expect two volunteers to assist each beer vendor. Pour and serve beer plus other help as needed.
10 / 10
Full
  ↳
Water Tent Staff
Sell water and extra drink tickets. Expect to be filled by Knights of Columbus.
2 / 2
Full
2:30pm - 7:00pm
Event Support (request parent or middle/high school student)
Maintain ice at beer tents and regularly remove trash in festival area to SJS dumpsters. Conduct other logistics duties as required.
3 / 5
6:00pm - 8:00pm
Clean Up
Assist with general event clean up.
5 / 5
Full

Contact the event organizers: HSA St. John's School