Event Sign Up Sheet | Track It Forward

Auction Check-In/Registration

Saturday, March 01 2025

Check-in/Registration: Help us get our guests all checked in for a night of fun. This job will entail working with the Greater Giving Platform. Training will be provided a few days before the event.

Check-in Support: Help support our amazing Greater Giving team by gathering prepared Auction packets to hand off at check-in. When Check-in is complete, you will help move all necessary items to Dillon Hall for check-out at the end of the night.
Check-out Support: Help guests with final receipts and purchases and add any live auction purchases to guests’ final billing through Greater Giving along with any end-of-night Greater Giving needs, including receipts and item retrieval. Training will be provided.

Games: Help us run a fun game! We will be offering three games (TBD).

Heads or Tails Raffle Beads: Help us Sell our final Raffle tickets and Heads and Tails Beads. This person will walk around and greet guests with Raffle tickets and Bead options.

Live Auction: Runner and paddle spotter. During our live auction, you will be in charge of helping us spot bidders and running the final live auction numbers to the check-out desks by Xavier Hall.

Kitchen- Dishwasher/Servers/Table Bussers: Our fabulous caterer needs your help. Help us keep the night moving by helping our caterer and their staff.

Bartenders You will be in charge of distributing alcohol either at check-in or in the cafeteria. This job is for 21 and over.

4:00pm - 5:00pm
Auction Set-up
Move tables, arrange the space, decorate
2 / 4
4:00pm - 7:00pm
Check-In/Registration
Check in the guests & give packets to them.
5 / 8
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Check-in Support
Support with Guest Entry
1 / 6
4:15pm - 9:00pm
Bartender
Serve drinks & monitor bar
3 / 5
4:30pm - 7:00pm
Heads or Tails
Sell beads, walking around
2 / 5
5:00pm - 7:30pm
Games
Run a game station. Directions provided.
0 / 3
5:30pm - 9:00pm
Kitchen
Serve, dishwash, clean
2 / 6
7:00pm - 9:30pm
Check-out Support
Support Guest Check-out
0 / 6
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Paddle Spotter-Runner
Live Auction Assist
1 / 4

Contact the event organizers: Carol Pausz