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GALA 2024_Day of event volunteers
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Saturday, November 09 2024

2024 ABVM GALA | I Want My ABVM fundraiser and live auction

9:00am - 12:00pm
Event Set-up (shift 1)

Set-up tables, decor, music, special effects (both indoor and outdoor)

9 / 10
12:00pm - 4:00pm
Event Set-up (shift 2)

Final table settings, VIP section set up, and any final preparation details

5 / 6
5:30pm - 6:45pm
Delorean Duty

Volunteer outside to monitor car while pictures are being taken

1 / 1
Full
5:30pm - 7:00pm
Check-in staff: Crew A

3 volunteers + AES staff

3 / 3
Full
6:00pm - 7:00pm
Raffle ticket sales

Selling raffle tickets to guests

2 / 2
Full
  ↳
Instant Bar cart sales

Selling bar cart tickets to guests

2 / 2
Full
  ↳
Heads or Tails sales

Selling to guests

2 / 2
Full
6:00pm - 7:30pm
Silent Auction Helpers

Help with Questions & Encourage Bidding

1 / 2
7:00pm - 8:00pm
Check-In staff: Crew B

Late Check-Ins and Drink Ticket Sales

2 / 2
Full
  ↳
Raffle ticket sales

Selling raffle tickets to guests

2 / 2
Full
  ↳
Instant Bar cart sales

Selling bar cart tickets to guests

2 / 2
Full
  ↳
Heads or Tails sales

Selling to guests

2 / 2
Full
7:45pm - 8:30pm
Spotters

need flashlights and bucket holders

2 / 4
7:45pm - 8:45pm
Move Check in from Outside to Check-Out Inside

AES + 4 volunteers

1 / 4
8:00pm - 8:30pm
Paddle raise scribes stationed

3 volunteers + AES

3 / 3
Full
9:00pm - 10:30pm
Item Distribution Team

Volunteers ready to deliver auction prizes; Check-out begins Items distributed by check out team

4 / 4
Full
9:00pm - 11:00pm
Check-out team

3 Volunteers + AES

3 / 3
Full
10:30pm - 11:30am
Clean-up/ Tear-down begins

x3 Service Hours

8 / 8
Full
Contact the event organizers: Fortich Michelle