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GALA 2023_Day of event volunteers
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Saturday, November 04 2023

2023 ABVM GALA | Denim and Diamonds fundraiser and live auction

7:30am - 12:00pm
Event Set-Up (Shift 1)

Unpack Gala storage and begin set up

9 / 10
9:00am - 12:00pm
Event Set-up (shift 2)

Set-up tables, decor, music, special effects (both indoor and outdoor)

5 / 8
12:00pm - 4:00pm
Event Set-up (shift 3)

Final table settings, VIP section set up, and any final preparation details

3 / 6
4:30pm - 6:30pm
Check-in staff: Crew A

3 volunteers + AES staff

2 / 3
6:00pm - 7:00pm
Raffle ticket sales

Selling raffle tickets to guests

0 / 2
  ↳
Instant Bar cart sales

Selling bar cart tickets to guests

1 / 2
  ↳
Heads or Tails sales

Selling to guests

1 / 2
6:00pm - 7:30pm
Silent Auction Helpers

Help with Questions & Encourage Bidding

0 / 2
7:00pm - 8:00pm
Check-In staff: Crew B

Late Check-Ins and Drink Ticket Sales

1 / 2
  ↳
Raffle ticket sales

Selling raffle tickets to guests

2 / 2
Full
  ↳
Instant Bar cart sales

Selling bar cart tickets to guests

0 / 2
  ↳
Heads or Tails sales

Selling to guests

1 / 2
7:45pm - 8:45pm
Move Check in from Outside to Check-Out Inside

AES + 4 volunteers

1 / 4
8:00pm - 8:30pm
Paddle raise scribes stationed

3 volunteers + AES

1 / 3
  ↳
Spotters

need flashlights and bucket holders

4 / 4
Full
8:00pm - 9:00pm
Drink Ticket Sales

Crew C (Inside at Checkout) ; coordinate with moving crew

1 / 2
9:00pm - 10:00pm
Drink Ticket Sales

Crew D (Inside at Checkout)

0 / 2
9:00pm - 10:30pm
Item Distribution Team

Volunteers ready to deliver auction prizes; Check-out begins Items distributed by check out team

1 / 4
9:00pm - 11:00pm
Check-out team

3 Volunteers + AES

1 / 3
10:30pm - 11:30am
Clean-up/ Tear-down begins

x3 Service Hours

2 / 8
Contact the event organizers: Fortich Michelle