Event Sign Up Sheet | Track It Forward

Safety City Halloween

Saturday, October 29 2022

Safety City Halloween is a fundraiser and public event with safe trick-or-treating and family-friendly activities. The event is targeted to children ages 0 - 10 years. Volunteers are needed to help with set up, run games, hand out candy, manage admissions, general tidying, bathroom checks, hand out hot chocolate, make cotton candy, and take down after the event.

10:45am - 2:00pm
Admissions Table
Help Set up Admissions Station, Greet Attendees, Collect entry tickets, sell tickets at the gate, manage cash, run a debit machine. This is an outdoor location. Please dress for the weather.
2 / 2
Full
  ↳
Hand out Trick or treat bags (Next to Admissions)
Hand our Trick or treat bags, programs, and scavenger hunts. This is an outdoor location. Please dress for the weather.
2 / 2
Full
  ↳
Barn Candy station
Hand out candy to children while reminding them to always have parents check Halloween candy before they eat it . Indoor location.
1 / 1
Full
  ↳
Dance Building (Peace Country Resource Centre)
Indoor Location. Help Set Up Dance, Keep coffee pots full for volunteers to grab, Tidy up any spills or debris as needed, Check and tidy bathrooms at least once per hour as needed. - Caution - Cuteness overload and noisy conditions. Ear plugs available.
2 / 2
Full
  ↳
Craft Station (Aquatera Building)
Help Set up, Assist children with crafts and tidy as needed. Indoor Location
2 / 2
Full
  ↳
Aqautera Candy Station
Help set up, Hand out Candy. Outdoor Location
1 / 1
Full
  ↳
City Hall Candy Station
Help Set up, Hand out Candy. Outdoor Location. Please dress for weather.
2 / 2
Full
  ↳
EMS Candy Station (Morning)
Help Set up, Hand out Candy. Outdoor Location. Please dress for weather.
2 / 2
Full
  ↳
Fishing Game (EMS) Morning
Set up game, Run the Fishing Game. (Attach prize to fishing "hook" tug line - Child reels in prize) Sheltered from wind but cool conditions, Hiding behind fishing wall creates need to be low to ground. Dress for cool conditions. Warm Jacket is reccomended.
1 / 1
Full
  ↳
Pumpkin Putt Game (next to City hall)
Help Set up game. Let kids try to their hand at putting balls into the pumpkins. Outdoor Location, Please dress for the weather.
1 / 2
  ↳
Candy Station (NWPT)
Help Set Up, Hand out Candy (dress warm - this location is often shaded and a bit colder.) Outdoor Location, please Dress for the weather.
2 / 2
Full
  ↳
Candy Station and Bean Bag Toss Game (Fire Safety Trailer)
Help Set Up, Hand Out Candy. Run the Bean Bag toss game, Outdoor Location, Please dress for the weather.
2 / 2
Full
  ↳
Candy Stop with Ring Toss game (kiosk by Fire Safety Trailer)
Help Set Up, Run ring toss game, Hand Out Candy. Outdoor Location, Please dress for the weather.
2 / 2
Full
  ↳
Can Toss Game
Help Set Up, Run Can Toss Carnival Game for kids to play, Outdoor location, please Dress for the weather.
2 / 2
Full
  ↳
Hot Chocolate Station
Dispense premade Tim Horton's Hot Chocolate from spouted Insulated Container for attendees to take. Outdoor Location, next to Tim Hortons building in Safety City. Please dress for the weather.
1 / 2
  ↳
Event Support Assistant
Help Set up for event, Coordinate with Event organizer to assist in ensuring volunteer communication and support is managed in a reasonable timeframe, help run coffee, tea, hot chocolate, water and food to volunteers when needed, cover stations to allow for bathroom breaks or warnm up breaks as needed, communicate using a walkie talkie with event organizer, direct attendees as needed, and other tasks. This position will need to meet with the Event organizer at Safety City at least a day before to tour the site and become oriented on the layout and plans. If you have a valid first aid it would be an asset to this role. You will get your steps in for the day in this role. Comfortable walking shoes are a must. A mix of indoor and outdoor locations. Please dress for the weather conditions in layers that can be easily added or removed based on the situation.
1 / 1
Full
  ↳
Raffle Station
Help set up, Monitor raffle tables, sell tickets
2 / 2
Full
  ↳
BARN Games
Help Set up, Games here are self play. Keep games tidy and ready between users, Wipe Tables periodically. check bathrooms periodically for cleanliness and restock. This is an indoor station
1 / 1
Full
10:45am - 4:30pm
Halloween Creature launch Game - Outdoors by School Bus
Help Set up the Creature Launch Carnival game, Run game, Help Clean up station after event end. Outdoor Location, Please come dressed for the weather.
2 / 2
Full
1:45pm - 5:00pm
Admissions Table
Greet Attendees, Collect entry tickets, sell tickets at the gate, manage cash, run a debit machine, Help clean up after event. This is an outdoor location. Please dress for the weather.
2 / 2
Full
  ↳
Scavenger Hunt Table
Give out Scavenger Hunts, collect papers when done, help hand out trick or treat bags and programs if any are left, help clean up after event. This is an outdoor location. Please dress for the weather.
0 / 1
  ↳
Barn Candy Station
Hand out candy to children while reminding them to always have parents check Halloween candy before they eat it . Indoor Location.
1 / 1
Full
  ↳
Dance Building (Peace Country Resource Centre)
Indoor Location. Help Set Up Dance, Keep coffee pots full for volunteers to grab, Tidy up any spills or debris as needed, Check and tidy bathrooms at least once per hour as needed. - Caution - Cuteness overload and noisy conditions. Ear plugs available.
0 / 2
  ↳
Craft Station (Aquatera Building)
Assist children with crafts and tidy as needed, Help Clean Up. Indoor Location
1 / 3
  ↳
Aqautera Candy Station
Hand out Candy, Help clean up. Outdoor Location. Please dress for weather.
1 / 1
Full
  ↳
City Hall Candy Station
Hand Out Candy, Help Clean up. Outdoor Location. Please dress for weather.
2 / 2
Full
  ↳
EMS Candy Station (Afternoon))
Hand Out Candy, Help Clean up after event. Outdoor Location. Please dress for weather.
2 / 2
Full
  ↳
Fishing Game (EMS)
Run Fishing Game, help clean up after event. (Attach prize to fishing "hook" tug line - Child reels in prize) Sheltered from wind but cool conditions, Hiding behind fishing wall creates need to be low to ground. Dress for cool conditions. Warm Jacket is reccomended.
0 / 1
  ↳
Pumpkin Putt Game (next to City hall)
Let kids try to their hand at putting balls into the pumpkins. Help Clean up after event. Outdoor Location, please Dress for the weather.
1 / 2
  ↳
Candy Station (NWPT)
Hand out Candy (dress warm - this location is often shaded and a bit colder.), Help Clean up. Outdoor Location, Please dress for the weather.
0 / 2
  ↳
Candy Stop with Bean Bag Toss game (Fire Safety Trailer)
Hand out Candy, Run the Bean bag Toss Game, Help Clean up after event. Outdoor Location, Please dress for the weather.
2 / 2
Full
  ↳
Candy Stop with Ring Toss Game (kiosk by Fire Safety Trailer)
Hand out Candy, Run Ring Toss game, Help Clean up after event. Outdoor Location, Please dress for the weather.
0 / 2
  ↳
Can Toss Game
Run Can Toss Carnival Game for kids to play, Help clean up after event. Outdoor location, please Dress for the weather.
2 / 2
Full
  ↳
Hot Chocolate Station
Dispense premade Tim Horton's Hot Chocolate from spouted Insulated Container for attendees to take. Outdoor Location, next to Tim Hortons building in Safety City. Please dress for the weather.
2 / 2
Full
  ↳
Event Support Assistant
Coordinate with Event organizer to assist in ensuring volunteer communication and support is managed in a reasonable timeframe, help run coffee, tea, hot chocolate, water and food to volunteers when needed, cover stations to allow for bathroom breaks or warnm up breaks as needed, communicate using a walkie talkie with event organizer, direct attendees as needed, and other tasks. This position will need to meet with the Event organizer at Safety City at least a day before to tour the site and become oriented on the layout and plans. If you have a valid first aid it would be an asset to this role. You will get your steps in for the day in this role. Comfortable walking shoes are a must. A mix of indoor and outdoor locations. Please dress for the weather conditions in layers that can be easily added or removed based on the situation. Help Clean up after event.
0 / 1
  ↳
Raffle Station
Monitor raffle tables, sell tickets
2 / 2
Full
  ↳
BARN Games
Help Set up, Games are self-play here, Keep games tidy and ready between users, wipe tables periodically, check bathrooms periodically for cleanliness and restock. This is an indoor station
0 / 1

Contact the event organizers: Cindy Blinston