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THE VERO BEACH FILM FESTIVAL WHITE PARTY!!!! 2024
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Saturday, January 20 2024

The much-anticipated, RESCHEDULED, White Party is January 20, 2024
Our largest fundraiser for the VBFF2024 with new FESTIVAL dates of APRIL 11-14, 2024.
The White Party event is "invitation only" and it's our job to make it an event to remember. The evening consists of guests dressed in white, bringing a picnic dinner. We supply the venue, entertainment, tables and bubbly.

A table is planned for our volunteers that are working a shift at the event to enjoy as well. Volunteers also wear All White. Those that are volunteering earlier in the day will have time to go home to change.

LOCATION: VERO BEACH STRENGTH & CONDITIONING, 760 8TH CT, VERO BEACH, FL 32962

LOCATION IS BEING RELEASED FOR VOLUNTEERS ONLY.
The festival has a wonderful mix of local talent planned for the evening. Think FITNESS!

ROUGH OUTLINE FOR VOLUNTEERS
Stay flexible like always and fill in shifts where needed
10am-1pm/1pm-4pm approx. Venue Set up
4:30pm Volunteer table coordinators, water & ice team, Check in team all prepare areas and are "in place"
4:30pm Greeter & Table Escorts in place.
5pm Guests begin to arrive to set up their tables. Encourage this and photo opportunities with our photo back drop and entertainers. Check out Silent Auction or purchase raffle tickets.
6pm Doors Open, Bubbly on table (volunteers do not pour)
6:30 White Party begins!
9:30-11:00pm estimate... Party Breakdown, be flexible, clean-up will not be long if we all stay to assist. Let's leave the party venue better than it was when we arrived.

10:00am - 1:00pm
Storage & truck pick up
Pick up rental truck & deliver storage items to site. Same person pm to go back to storage @ end.
2 / 2
Full
  ↳
Venue set up Captain
oversee delivery and set up of venue
1 / 1
Full
  ↳
Venue set up
assist venue set up. tables, chairs and tent to be done by delivery co.
4 / 5
12:00pm - 5:30pm
Volunteer Party Tables
responsible for vol table food(including lunch & dinner), plates cups.
2 / 2
Full
1:00pm - 4:00pm
Venue set up
remain at venue while rest of volunteers take break
1 / 2
4:30pm - 7:00pm
Unload Assist Greeter Captain
Final set up check, Assist guests unloading & escort if necessary to table or checkin.
1 / 1
Full
  ↳
Unload Assist Greeter & table escort
Final set up check, Assist guests at unloading and escort to assigned tables 1 person assigned to door directing to park in rear.
0 / 4
  ↳
Water, Ice & Champagne
Pick up ice and water(for entire event) & deliver to site, set up water & Champagne on ice. during party check for empty bottles and pick up table debris as needed. 7-9pmish
3 / 3
Full
  ↳
Check in Captain
Guest check in
1 / 1
Full
  ↳
Check in
Guest check in
1 / 4
4:30pm - 8:30pm
Silent Auction Captain
Silent Auction & Raffle
1 / 1
Full
  ↳
Silent Auction & Raffle
Assisting Silent Auction & Raffle table
4 / 5
9:30pm - 11:00pm
Party breakdown Captain
Party Breakdown (pick up trash, pack glasses & gather tablecloths)
1 / 1
Full
  ↳
Party breakdown/Clean up
Film Fest items to truck, garbage contained & misc clean up. tables, chairs & glasses will be picked up by co.
5 / 9
10:00pm - 11:00pm
Storage & truck Dropoff
Film Fest items returned to storage and Truck Drop off. same person as am.
2 / 2
Full
Contact the event organizers: Amy Jo Alvarez