Event Sign Up Sheet | Track It Forward

VB Film Festival White Party -CINEMA DE LA MER!

Thursday, March 03 2022

Our much anticipated Super Secret White Party - Thursday, March 3rd at 4:30pm.

Tree House Vero Beach Presents “Back to the Movies” (The venue, Tree House Vero Beach, is a bit tucked away - we highly recommend checking out Google Maps or another on line map to get your bearings. 8010 43rd Ave, VB 32967).

We have an amazing mixture of talent coming - live music (jazz trio, then a harpist), comedic performance of male version of Swan Lake, Marilyn Monroe and dj dance party!!

It is important for folks to know that Vero Beach Film Festival is BACK and this event is our first big fundraiser for the June Festival (June 9 - 12, 2022).

This fabulous event is "by invitation only" and we all can make it an event to remember. Inspired by the famous Diner en Blanc, the evening consists of guests all dressed in white, bringing a picnic dinner. WE provide the entertainment!

Tree House Vero Beach Presents “Back to the Movies”

9:30 am – Volunteers arrive at Storage Unit to load truck, then to Heritage Center to pick up 3 tables and recycling cart.

11 am - Earliest arrival for set up volunteers at Tree House. (Volunteers staying for actual event should all be in place by 3:30pm - for those staying the duration, lunch will be ordered)

3:30pm - everyone "in place"

4 pm – Earliest arrival for guests. Greeters will have clipboards with guests’ names and names of tables (with numbers). Each table name is a “White” – Betty White, Barry White, Snow White, etc.

Greeters will escort guests to their tables and encourage guests to:
- decorate tables - judges will be by later for Best Dressed Table (we will have a table with white tchotchkes for those lacking table decor)
- be “interviewed” by Xaque with videographer
- have their photos taken by the “paparazzi” in front of the step and repeat.
- get bubbly from bar. (per venue rules, volunteers may not serve alcohol - one volunteer will offer bottles of water)
- check out auction items and buy 50/50 raffle (these are very important components to our fundraising success)

Candy Girls (aka “Cigarette girls”) will offer white candy and candy cigarettes to the guests (no charge). Candy girls also selling tickets for a 50/50 Raffle.

RUN OF SHOW
4:15pm-5:15pm - Mickey Freeman jazz combo (on the stage)
5:15-6pm - DINNER. Harpist Victoria Schultz (center of dining area).
6 - 6:10pm - Greetings from Board President David Yakir
6:10pm - “The Star of Our show,” Camilo Rodriguez of Ballet Vero Beach - his version of “Swan Lake.”
6:20pm - Awards Presentation for Best Dressed Table. (Sunset will be at 6:23 p.m.)
6:30-7pm - “Marilyn Monroe” entertains the crowd. Marilyn hobnobs with the crowd and dances with them.
7pm - Drawing for the 50/50 Raffle and Silent Auction.
7:15 – 8pm - Dancing with DJ Jay Barwick (mashups of old Hollywood dance scenes projected on to wall)
8-8:30pm - Clean Up of Space. ALL HANDS ON DECK. We always leave a place better than we found it!

9:30am - 11:00am
Storage pick up & delivery
storage pick up & delivery
2 / 3
11:00am - 3:00pm
Venue set up
venue set up
4 / 6
3:30pm - 6:00pm
Guest Check in
will have table assignment list
1 / 2
  ↳
Greeters/Escort to Tables
escort guests to their tables (encourage to take part in the festivities)
2 / 6
3:30pm - 7:00pm
Candy Girls
2 / 4
  ↳
Auctions &Raffle
1 / 3
8:00pm - 9:00pm
CLEAN UP - all hands on deck!
all hands on deck

Contact the event organizers: Heather Stapleton