Drummathon 2023!
Sunday, October 22 2023
All hands on deck! Drummathon is quickly approaching!
A more detailed schedule will be released as the event approaches. The following is the general schedule:
7:00am - 8:00am - Drummathon Committees arrival
8:00am - 11:00am - Load In
12:00am - 7:00pm - Drummathon!
7:00pm - 9:00 pm - Load Out
- Please note if you can only do a partial shift
- Coffee, pastries and lunch will be provided during morning and lunch shifts.
See our full internal schedule at https://drummathon.org/volunteer
7:00am - 8:00am
Leadership Arrival / Registration Team Arrival
*Must be part of the Board, Drummathon Committee, Drummathon Logistics Committee or working the Check In Booth (or related to April and stuck riding with her!)
14
/
14
7:00am - 10:00am
Booth Sign Placement
Christi Jo G
1
/
1
7:00am - 10:30am
Water and Ice
2
/
2
7:30am - 8:00am
Volunteer Coffee/Pastries Pick Up
Pick up coffee and pastries from Liberation Coffee
1
/
1
7:30am - 12:00pm
Volunteer Check In
Check in volunteers, give them their supplies and badges
3
/
3
8:00am - 11:00am
Merch Booth Set Up-Lead
Mylene Davis
1
/
1
↳
Auction Booth Set Up-Lead
Laura Sansone
1
/
1
↳
Auction Set Up Team
4
/
4
8:00am - 7:00pm
Stage Tech*
Must have experience in wiring guitar equipment, fixing technical issues on equipment, and the ability to change strings.
8:00am - 8:00pm
Volunteer Hydration Crew*Reserved for the PSHS Planoettes
*Reserved for the PSHS Planoettes
8:00am - 9:00pm
Director of Operations
Lynn & LeAnn -all day every day!
2
/
2
8:00am - 10:30pm
Founder/ Host Drummer
April
1
/
1
10:00am - 7:00pm
Security*
Must be authorized by BCCSI for this position. (helping with set up and break down would be a PLUS!)
LeAnne Hartin, Steve Phipps, Patrick Stone, Joel Wheeler, Greg Newberry, Lionel Claxton, John West, Fabi
8
/
8
↳
Floater
Run errands (like pick up ice), etc.
1
/
1
↳
Track Techs
Breck Shisler & Chris Irpino
2
/
2
10:30am - 12:00pm
Celeb Photographer at Hotel*
Photograph the celebrities when we pick them up a the hotel - ensure the Hotel Logo/building is in the shot *RESERVED for photographers only!*
1
/
1
10:30am - 3:30pm
Hospitality at Volunteer Booth
Set up/Clean up food and trash
1
/
1
11:00am - 11:30am
Food Pick Up for Celebrity *
*Must be board or committee member.
Go to TBD and pick up food for celebs including utensils and plates
1
/
1
11:00am - 8:00pm
VIP Hospitality Room
Christi Jo McGee & Sheri Beall
2
/
2
↳
MC & MC Assistant
Ric Hare, Julia Small, Hillary Leverton
3
/
3
11:30am - 3:00pm
Auction Table
Keep an eye on the auctions and answer any questions.
3
/
3
11:30am - 3:30pm
Cashier* (Shift 1)
Must be authorized money handler as well as trained on PayPal Here. Get with Bethany if interested in learning.
11:30am - 7:00pm
Merch Grabbers
Help out the cashiers with grabbing merch.
4
/
4
↳
Social Media Team*
*Must have preapproved access and training on BCCSI Facebook stories and IG stories.
If you can’t do whole block of time, please message Mylene Davis
↳
Videographer
Chris Watson
1
/
1
12:00pm - 12:10pm
National Anthem
Bobbywood
1
/
1
12:00pm - 3:30pm
Social Media Frame Advocate
This person will walk around the venue asking peeps if they want you to take their pic holding the frame. The hope is that they will post to social media and tag us. If you feel like doing it for the whole day, sign up for two shifts!
↳
Donation Drum Crew*
*Must be an authorized money handler. Walk around with Donation Drum and collect donations.
2
/
2
12:00pm - 5:00pm
Registration Table Assistant
Check-in volunteers, drummers, photographers, etc. .
1
/
1
12:00pm - 6:00pm
Drummer Escort
At designated times, the Drum escort will escort Drum w/Celebrity drummers or fundraiser drum soloists from barricade entry point to stairs.
1
/
1
12:00pm - 7:00pm
Time Keeper
Keep the flow going! Time the drummer's solos, help director keep up with the schedule. Must have previous authorization to hold this position.
1
/
1
↳
Step & Repeat Photographer
During celebrity photo booth times only (time TBA), take photos using attendees phone of them with the celebrities ONLY after they have paid the cashier.
↳
Booth Logistics
Scheels side A-G/O- Max Droz
Restroom side H-N- Bill Fenton
2
/
2
↳
Pay to Play Cashier
Jennifer Tatum
1
/
1
↳
Celebrity Concierge, Autograph Booth & Photo Booth Cashier
Sherah Yoder
1
/
1
↳
Celebrity Concierge
John Arnett
1
/
1
↳
Fundraising Support
4
/
4
3:00pm - 7:00pm
Photographer
Brandi McComb, Joe Groves, George Pecoraro, Jason Skearek, Jerry Hayes
3:30pm - 7:00pm
Auction Table
Keep an eye on the auctions and answer any questions.
3
/
3
↳
Social Media Frame Advocate
This person will walk around the venue asking peeps if they want you to take their pic holding the frame. The hope is that they will post to social media and tag us. If you feel like doing it for the whole day, sign up for two shifts!
↳
Donation Drum Crew*
*Must be an authorized money handler. Walk around with Donation Drum and collect donations.
2
/
2
3:30pm - 7:30pm
Cashier* (Shift 2)
Must be authorized money handler as well as trained on PayPal Here. Get with Bethany if interested in learning.
↳
Hospitality at Volunteer Booth
1
/
1
5:00pm - 7:00pm
Cashier- late shift
1
/
1
6:30pm - 7:00pm
Auction Pick Up
3
/
3
Contact the event organizers: Bethany Laube
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