Dulcina Hospice

Event Overview
Purpose: To bring together residents, families, staff, and volunteers for a summer BBQ celebration.

Support: Food items will be sourced and partially pre-prepared to simplify setup. Volunteers and leadership will assist with setup, serving, and cleanup.

Timeline
Time Activity Responsibility
10:00 AM Arrive and begin setup All volunteers
9:45 AM Set up tables, chairs, sunshades if needed Setup team
10:00 AM Prep food station (open buns, prep veggie trays, chill drinks) Food prep team
10:15 AM Music setup (musician soundcheck or Spotify speakers) Music lead
10:30 AM Start BBQ, warm burgers and hot dogs Grill lead
11:00 AM Guests arrive – welcome and serve lunch All volunteers
11:30 AM Monitor food supplies, refresh salads and fruit Food runners
12:30 PM Offer ice cream Serving team
12:45 PM Begin gentle cleanup (plate collection, packaging leftovers) Cleanup team
1:00 PM Final cleanup and thank yous Everyone

Menu & Supplies
Main:
Cooked burgers (M&M)
All-beef hot dogs (Costco)
Veggie burgers
Burger buns (Costco)
Sides:
Potato salad (Sodexo)
Veggie trays (Costco)
Fresh fruit: Watermelon, strawberries (Costco)

Dessert:
Ice cream cups (Costco)

Drinks:
Pop and bottled water (Costco)

Supplies:
Plates, napkins
Plastic cutlery
Cups for drinks
Coolers or ice buckets for drinks

Roles & Responsibilities
Role Name/Assigned To
Event Lead / Point Person [Insert name]
BBQ Grill Master [Insert name]
Food Station Setup 2 volunteers
Drink Station Setup 1 volunteer
Music Setup & Operation [Insert name or Spotify volunteer]
Greeter / Welcomer 1 leadership team member
Ice Cream Station 1 volunteer
Cleanup Crew (all assist) Everyone