Ginger Girvin Scholarship Run and Field Day Event - Fall 2017
Friday, October 06 2017
Thank you for your volunteering for this great fundraiser to help boost the tuition assistance budget for Sea Crest students. This event could not happen without you! Thank you. Please see the below help needed. Thank you, your Co-Chairs: Allison Cleary (allisoncleary@sbcglobal.net), Meredith Holden (meredith@preandpostonthecoast.com) and Erin Hosilyk (ehosilyk@gmail.com).
12:00pm - 12:00pm
Pre-event: String feet on Chains
Pre-String Feet on Chains in predetermined quantities
5
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5
" "
Sort t-shirts by class
Sort t-shirts by size/class
2
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2
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Cups for water
Need cups for water to keep students hydrated. Each volunteer to bring 500 small dixie cups.
2
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2
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Balloon Order and setup
Need a set of 8 Red and a set of 8 Yellow balloons, helium filled with string to place at start positions.
1
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1
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Balloon Order and setup
Need a set of 8 Blue and a set of 8 Green balloons, helium filled with string to place at start positions.
1
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1
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Balloon Order and setup
Need a set of 8 purple and a set of 8 orange balloons, helium filled with string to place at gym and blacktop activities.
1
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1
12:00pm - 1:00pm
Celebration Event Setup
Help setup for Community Celebration
4
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4
12:30pm - 1:00pm
Setup Run Course
Help Setup the Run Course day of
2
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2
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Setup Gym Activities
Help Setup the gym activities day of
2
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2
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Setup Blacktop Activities
Help Setup the blacktop activities day of
2
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2
" "
Setup Tables and Chairs
Tables and Chairs Setup for water and lap recording/ accouting area. Setup up trash bins by water tables.
2
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2
12:30pm - 1:30pm
Distribute t-shirts to classrooms
Distribute t-shirts to Lower and Middle School
4
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4
12:30pm - 3:00pm
Lap Markers: Run
Mark the t-shirts for each lap a runner does
18
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18
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Gym Activites
Assist with gym activities and mark t-shirt for activity "lap"
4
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4
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Blacktop Activities
Assist with blacktop activities and mark t-shirt for activity "lap"
" "
Water Table Help
Assist with keeping the water supply ready for the runners
6
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6
" "
Emcee Event
Emcee Event
1
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1
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Day of Event: String Feet on Chains
Day of Event: Add or subtract feet per the students laps.
6
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6
1:00pm - 3:00pm
Celebration Event Food
•Watermelon - 3 volunteers - 3 containers (each)
•Strawberries - 3 volunteers -
3 containers (each)
•Sliced Apples (bags @ Safeway good) - 3 volunteers - enough for 15 people (each)
•Ice - 3 volunteers - 6 bags (each) MUST BRING IN COOLER(s)
3:00pm - 3:30pm
Run Clean Up
Help tear down and put away all materials from run adn field day event
3:00pm - 4:00pm
Celebration Event Food Stations
@Food Table – 1 volunteer;
@Popcorn stand- 1 volunteer; (Kim Nielsen will manage this stand); @Cotton Candy stand - 1 volunteer; @Snow Cone stand - 1 volunteer
4
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4
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Celebration Event Games
Dunk Tank- 1 volunteer;
Ring Toss/Hole Bag & Ring Toss/Boochie Game- 2 volunteers; Tatoos- 2 volunteers; Water Balloons- 2 volunteers; Paper chain making for decoration- 1 volunteer
4:00pm - 5:00pm
Celebration Event Clean up
Help clean up for Community Celebration
3
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3
Contact the event organizer, Michael Thompson 6507129892
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