Event Sign Up Sheet | Track It Forward

2nd Annual Science Fiction Fest @ Octavia E. Butler Magnet

Thursday, March 23 2023

Assist school staff with this fantastic event that celebrates science fiction in honor of Octavia E Butler at the school named after her. Volunteers are needed for the entire event... from set up to wrap... to assist staff, students, and families with the festivities!

From Noon – 3:30 PM, volunteers will help move tables, put up canopies, and assist with general event and booth set up. The ability to lift up to 50 lbs. is recommended, but volunteers can be accommodated with other tasks.

From 2 to 5:00 PM, volunteers will help with registration/sign-in, visitor traffic flow, and assist staff and exhibitors with any needs they may have.

From 5:30 to 7:00 PM, volunteers will help break down tables and canopies, cleanup trash, and make sure the campus is ready for school the next day.

Octavia E. Butler Magnet
1505 N Marengo Ave, Pasadena, CA 91103

All volunteers should check in at the front desk inside the school entrance. Your Volunteer Leader will be Geoff Albert from Pacific Oaks College/Collaborate PASadena.

Please use street parking adhering to all local parking signs. However, please DO NOT park on the WEST side of Marengo (school side) because it will impede traffic.

- Arrive at the start time of your shift.
- Park on neighboring streets adhering to all parking signs, but not on the school side of Marengo.
- When you check in at the school office, please tell staff you are there to volunteer for the event. They will direct you to the event area.
- Dress appropriately for a school setting, including movement. Comfortable shoes are suggested. No t-shirts with any possibly offensive messages.

**If you cannot make your shift, please let us know right away. Never volunteer if you are not feeling well. Cancel your shift.**

Any questions or concerns, contact NC Inguanzo, PEF Community Engagement Manager @ ncinguanzo@pasedfoundation.org

12:00pm - 3:30pm
Set Up & Start
Set up and start the event - including arranging booths and decor
7 / 20
2:00pm - 5:00pm
Assist at the Event
Assist staff, families, and students with booth set up, traffic flow, and event festivities
8 / 20
5:30pm - 7:00pm
Wrap Event
Break down tables, canopies, general clean up, and ready campus for school the next day
8 / 20

Contact the event organizer, NC Inguanzo