Sebastopol Sharks Youth Football & Cheer
Volunteer Commitment & Cancellation Policy
The Sebastopol Sharks Youth Football & Cheer organization is 100% volunteer-driven. The success of our program depends on the commitment of every family. To ensure all game day and league operations are adequately staffed, each registered family is required to complete volunteer hours during the season.
Volunteer Requirement
Each family is required to complete a minimum of 10 volunteer hours during the football season.
A $100 Volunteer Deposit is collected during registration and will be refunded at the conclusion of the season once the required 10 volunteer hours have been completed and verified.
Volunteer opportunities include, but are not limited to:
Chain Crew
PAR Team
Scoreboard/Clock Operator
Announcer
Snack Bar
Gate Admissions
Field Set-Up & Tear-Down
Equipment Assistance
Team Parent Duties
League Events and Fundraisers
Volunteer Commitment
When you sign up for a volunteer assignment, you are making a commitment to your team, your fellow families, and the league. Many positions are essential to safely and efficiently operating game day. Late cancellations often leave these critical roles unfilled.
Please only sign up for shifts you are confident you can fulfill.
Volunteer Cancellation
If you are unable to work your scheduled shift:
Notify the Volunteer Coordinator as soon as possible.
Whenever possible, provide at least 48 hours' notice before your scheduled assignment.
If canceling within 48 hours, you are expected to make a reasonable effort to find another eligible Sharks family to cover your shift before notifying the Volunteer Coordinator.
Emergencies, illness, or unforeseen circumstances will be considered on a case-by-case basis.
No-Show Policy
A volunteer who fails to report for their scheduled assignment without notifying the Volunteer Coordinator will be considered a No-Show.
Each No-Show will result in the volunteer hours for that assignment being forfeited and may require the family to complete an additional volunteer assignment to remain eligible for the return of their volunteer deposit.
Repeated No-Shows may result in the loss of volunteer scheduling privileges and forfeiture of the $100 Volunteer Deposit.
Volunteer Deposit
At the end of the season:
Families who complete 10 verified volunteer hours will receive their $100 Volunteer Deposit back.
Families who do not complete the required volunteer hours by the league's established deadline will forfeit their volunteer deposit.
Volunteer hours are tracked by the league and are considered final unless a discrepancy is reported before the end of the season.
Communication
We understand that family emergencies, illness, and work obligations can arise unexpectedly. We simply ask that families communicate as early as possible. Early communication allows us time to fill volunteer positions and ensures a positive experience for all players and families.
Thank you for supporting the Sebastopol Sharks. Your volunteer service is essential to providing a safe, organized, and successful football season for every athlete.
