Event Sign Up Sheet | Track It Forward

Tiki Kon - Saturday

Saturday, July 14 2018

8:00am - 1:30pm
Merchandise Coordinator
Load in decor and set up shop with help from volunteers, make sure volunteers are oriented, assist with sales during busy first 2 hours, supervise volunteer shift change, on-call all day to help troubleshoot problems with shop or volunteers.
1 / 1
Full
8:00am - 11:00pm
Volunteer Coordinator
Makes sure volunteers arrive for shifts and get checked in, assists Registration and Merchandise Coordinators with volunteer shift changes as needed, on call all day to troubleshoot problems. Should have ample time during the day to enjoy the festivities.
1 / 1
Full
8:30am - 12:30pm
Gift Shop Staff
Assist guests at the Tiki Kon gift shop in the show room lobby/lounge area by ringing up sales and providing pre-ordered merchandise. Partially standing, near main stage, light lifting might be needed. Reports to Merchandise Coordinator. If you sign up for this shift, please also sign up for our training meeting on July 7 if you can. Location: Grand Ballroom Lobby.
2 / 2
Full
8:30am - 1:00pm
Vendor Support
Assist the vendor coordinators by directing load-in and traffic flow. Assist vendors by covering for bio breaks and making food and beverage runs as needed. Requires walking/standing. Reports to Vendor Coordinator. Location: Grand Ballroom West Salon.
1 / 1
Full
9:00am - 10:00pm
Registration Coordinator
Sets up registration desk for 10:00am opening, gets volunteers oriented, assists with morning rush, supervises volunteer shift changes throughout the day, closes down registration desk at end of day.
1 / 1
Full
9:30am - 12:30pm
Registration Desk Staff
Look up guests in the online will call system and provide tickets, registration materials and information. Primarily seated, near main stage. If you sign up for this shift, please also sign up for our training meeting on July 7 if you can. Reports to Registration Coordinator. Location: Grand Ballroom Lobby.
2 / 2
Full
9:30am - 1:00pm
Gift Shop Staff
Assist guests at the Tiki Kon gift shop in the show room lobby/lounge area by ringing up sales and providing pre-ordered merchandise. Partially standing, near main stage, light lifting might be needed. Reports to Merchandise Coordinator. If you sign up for this shift, please also sign up for our training meeting on July 7 if you can. Location: Grand Ballroom Lobby.
2 / 2
Full
9:30am - 2:00pm
Art Show Staff
Keeps an eye on the art show to prevent theft while enjoying the show. Reports to Art Show Coordinator.
1 / 1
Full
10:00am - 2:30pm
Green Room setup and lunch shift
Shopping to replenish green room supplies as needed, set up and open green room from Noon - 2pm, make the rounds around the event grounds and invite staff and volunteers to visit.
1 / 1
Full
11:00am - 3:30pm
Raffle Ticket Sales
Sell raffle tickets to guests at the gift shop or by working the crowd in the vending area and other event spaces. Reports to the Raffle Coordinator.
1 / 1
Full
11:30am - 2:30pm
Martin Cate Rum Class Helper
Assist Martin Cate with setup and execution of his fern bar rum symposium, pour drinks and check admission at door. Reports to Martin Cate in the Grand Ballroom east salon.
3 / 3
Full
12:00pm - 4:30pm
Vendor Support
Assist the vendor coordinators by directing load-in and traffic flow. Assist vendors by covering for bio breaks and making food and beverage runs as needed. Requires walking/standing. Reports to Vendor Coordinator. Location: Grand Ballroom West Salon.
1 / 1
Full
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Registration Desk Staff
Look up guests in the online will call system and provide tickets, registration materials and information. Primarily seated, near main stage. If you sign up for this shift, please also sign up for our training meeting on July 7 if you can. Reports to Registration Coordinator. Location: Grand Ballroom Lobby.
1 / 2
12:30pm - 4:30pm
Gift Shop Staff
Assist guests at the Tiki Kon gift shop in the show room lobby/lounge area by ringing up sales and providing pre-ordered merchandise. Partially standing, near main stage, light lifting might be needed. If you sign up for this shift, please also sign up for our training meeting on July 7 if you can. Reports to Merchandise Coordinator. Location: Grand Ballroom Lobby.
2 / 2
Full
1:00pm - 4:00pm
Raffle Coordinator
Solicit prizes from vendors, set up prize table, group prizes and set up ticket receptacles
1 / 1
Full
2:00pm - 6:30pm
Art Show Staff
Keeps an eye on the art show to prevent theft while enjoying the show. Reports to Art Show Coordinator.
1 / 1
Full
3:00pm - 6:30pm
Registration Desk Staff
Look up guests in the online will call system and provide tickets, registration materials and information. Primarily seated, near main stage. If you sign up for this shift, please also sign up for our training meeting on July 7 if you can. Reports to Registration Coordinator. Location: Grand Ballroom Lobby.
1 / 1
Full
3:30pm - 4:30pm
Merchandise Coordinator
Supervise volunteer shift change
1 / 1
Full
4:00pm - 6:30pm
Banquet Captain
Welcome guests to the banquet, check admission, handle any issues that arise, and generally supervise the flow into the show room. Reports to Volunteer Coordinator. Location: Grand Ballroom Lobby.
1 / 1
Full
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Banquet Host
Assist the Banquet Captain in checking admission and assisting guests. Location: Grand Ballroom Lobby.
1 / 1
Full
4:00pm - 7:30pm
Raffle Ticket Sales
Sell raffle tickets to guests at the gift shop or by working the crowd in the vending area and other event spaces. Reports to the Raffle Coordinator.
0 / 1
4:00pm - 8:00pm
Gift Shop Staff
Assist guests at the Tiki Kon gift shop in the show room lobby/lounge area by ringing up sales and providing pre-ordered merchandise. Partially standing, near main stage, light lifting might be needed. If you sign up for this shift, please also sign up for our training meeting on July 7 if you can. Reports to Merchandise Coordinator. Location: Grand Ballroom Lobby.
2 / 2
Full
4:00pm - 8:30pm
Registration Desk Staff
Look up guests in the online will call system and provide tickets, registration materials and information. Primarily seated, near main stage. If you sign up for this shift, please also sign up for our training meeting on July 7 if you can. Reports to Registration Coordinator. Location: Grand Ballroom Lobby.
2 / 2
Full
4:00pm - 11:30pm
Green Room setup and supervision
Pick up catered food, set up, mix cocktails/punch, open green room at 6:00pm and check in as needed throughout evening, then close room and put away perishables.
1 / 1
Full
6:00pm - 10:30pm
Registration Desk Staff
Look up guests in the online will call system and provide tickets, registration materials and information. Primarily seated, near main stage. If you sign up for this shift, please also sign up for our training meeting on July 7 if you can. Reports to Registration Coordinator. Location: Grand Ballroom Lobby.
1 / 2
6:00pm - 11:30pm
Green Room Host
Assist the Green Room Coordinator with checking in on the room periodically through the evening, make sure room is tidy and refreshments are replenished as needed.
1 / 1
Full
6:30pm - 11:30pm
Art Show Staff
Keeps an eye on the art show to prevent theft while enjoying the show. Reports to Art Show Coordinator.
1 / 1
Full
7:00pm - 11:00pm
Door Captain
Supervises the door staff and ensures all guests entering the show room have valid admission. If door tickets are available, supervises sales and cash management. Has partial view of show. Reports to Volunteer Coordinator. Location: Grand Ballroom Lobby.
1 / 1
Full
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Show Usher
Greet guests to the Saturday night show and check admission. Mostly standing, has partial view of show. Reports to Door Captain. Location: Grand Ballroom Lobby.
3 / 3
Full
7:30pm - 8:30pm
Merchandise Coordinator
Supervise volunteer shift chagne
1 / 1
Full
7:30pm - 11:30pm
Gift Shop Staff
Assist guests at the Tiki Kon gift shop in the show room lobby/lounge area by ringing up sales and providing pre-ordered merchandise. Partially standing, near main stage, light lifting might be needed. If you sign up for this shift, please also sign up for our training meeting on July 7 if you can. Reports to Merchandise Coordinator. Location: Grand Ballroom Lobby.
1 / 1
Full
8:30pm - 10:30pm
Raffle Coordinator
Assist with on-stage prize drawings and assist winning guests with claiming prize packages. There are two drawings, at approximately 9:00 and 10:00 pm.
1 / 1
Full
10:30pm - 12:00am
Gift shop break down
Help break down the gift shop, box up any remaining merchandise and deliver to planning suite. Volunteers who sign up for this shift will receive an exclusive Tiki Kon Cast Member t-shirt with additional art by VanTiki, even if you don't work the full 12 hours required to earn this gift. Reports to Merchandise Coordinator. Location: Grand Ballroom Lobby.
2 / 2
Full
10:30pm - 11:30pm
Merchandise Coordinator
Break down shop, pack everything into planning suite with help of volunteer.
1 / 1
Full
11:00pm - 12:30pm
Decor Load-Out
We need to get everything out of the show room at the end of the night. Items such as centerpieces, fake plants, and lighting units need to be moved to a temporary staging area (TBD). This shouldn't take long, but it's critical. Volunteers who sign up for this shift will receive an exclusive Tiki Kon Cast Member t-shirt with additional art by VanTiki, even if you don't work the full 12 hours required to earn this gift. Reports to Decor Coordinator. Location: Grand Ballroom.
2 / 2
Full
Tiki Kon Saturday Wait LIst
If all positions are full, join this wait list shift, and we'll let you know if something opens up.
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Contact the event organizers: Erik Larsen